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Certification Frequently Asked Questions

 






About Certification and the Application Process


Q1: How do I become a board certified chaplain (BCC) or associate certified chaplain (ACC)?

A:Becoming a certified chaplain isn’t an overnight process. It requires a master degree with graduate-level theological education, clinical pastoral education, endorsement/support from a recognized faith group and demonstrated competency in functioning as a chaplain. This is detailed in the document, Standards for Board Certified and Associate Certified Chaplains. Once you have fulfilled these requirements, you are ready to apply for certification.


Q2: What is the difference between a board certified chaplain (BCC) and an associate certified chaplain (ACC)?

A:This is detailed in the document,Standards for Board Certified and Associate Certified Chaplains and is described in the table below.



Q3: What are the requirements for becoming certified by the Board of Chaplaincy Certification Inc®. (BCCI®)?

A:Below is a table that outlines the requirements for certification as a board certified chaplain, provisional board certified chaplain,  associate certified chaplain and provisional associate certified chaplain.

  Board Certified Chaplain (BCC) Provisional Board Certified Chaplain (PBCC) Associate Certified Chaplain (ACC) Provisional Associate Certified Chaplain (PACC)
Undergraduate degree from CHEA-accredited school  yes  yes  yes yes
Graduate theological degree from CHEA-accredited school  72 semester
credit hours
(108 quarter credits)
 72 semester
credit hours
(108 quarter credits)
 48 semester
credit hours
(72 quarter credits)
48 semester
credit hours
(72 quarter credits)
Clinical pastoral education (CPE) through ACPE, NACC, CASC  4 units  4 units  2 units 2 units
Work experience  2,000 hours  None (or less than 2,000 hours)  2,000 hours None (or less than 2,000 hours)
Current letter of endorsement/support from recognized faith group  yes  yes  yes yes
Number of Professional Chaplain Competencies candidate must meet  29  29  29 29

For details about these requirements, please carefully review the Applications and Forms section of the BCCI® Web site. See the Application Checklist for a complete list of required supporting documents to submit with your application form.

Q4: How do I know whether my faith group is “recognized?”

A: Your faith group is recognized if it is listed in the Department of Defense (Armed Forces Chaplains Board) or previously reviewed and approved by the BCCI®.  If your faith group is not listed on one of these sources, please contact the BCCI® office for further assistance.


Q5: How long are my application and supporting documents good for once I submit them to BCCI®?

A: Complete application and supporting documents are valid for 12 months from the date they were received.


Q6: How long does the certification process take?

A: The process from submitting a complete application to being granted certification can take less than six months or up to 12 months, depending on whether you wish to travel to a certification committee meeting. (See Interview Schedule & Application Deadlines map.)


Q7: What is considered a complete application?

A:An application is complete when all supporting documents are submitted, all equivalencies are approved and the application fee is paid. Refer to the Application Checklist for a list of required documents. This can be found in the Applications and Forms section of the BCCI® Web site.


Q8: Do all professional competencies need to be addressed in writing?

A:No, 27 of the professional competencies must be addressed in writing. Two competencies, IDC8 and IDC9, are observable competencies that will be evaluated by the committee during your interview.


Q9: How can I get assistance so that I can have some assurance that my materials will meet the requirements for certification?

A:The APCTM strongly recommends working with a mentor as you are putting your application materials together. It is always good to have another set of eyes to look at your materials, and especially someone who has successfully been through the process. Please see the Mentoring Program page for more information. We also recommend reading all the application materials carefully. Be sure to submit a complete application and all required supporting documents. BCCI® will review them and notify you if anything else is needed and how to proceed.


Q10: Do I have to be ordained or commissioned to qualify for certification?

A:No, but you must meet all requirements set up by your faith group to get endorsed. Ordination may or may not be required for endorsement. Please check with your faith group for details.



Q11: Can I get endorsed by an online religious group?

A:No, BCCI® does not accept endorsement from online religious groups.


Q12: What are the deadlines to apply for certification?

A: There are four deadlines per year from which to select. See the Interview Schedule & Application Deadlines map.
PLEASE NOTE: A COMPLETE APPLICATION MUST BE SUBMITTED BY THE DEADLINE, INCLUDING PRIOR APPROVAL OF ANY EQUIVALENCIES.


Q13: May I submit application materials if I am still finishing a degree or a CPE unit?

A:No. Before you submit your application, you must have your degree and four units of CPE for board certified and provisional board certified chaplain applicants, or your degree and two units of CPE for associate certified  and provisional associate certified chaplain applicants.


Q14: Must I be currently employed as a chaplain to apply for certification?

A:No, you do NOT need to be employed to apply for certification as a board certified chaplain or associate certified chaplain.


Q15: What do I need to submit to prove my work experience?

A:A letter from the administrator or a letter from the human resources department, documenting the dates of employment and the number of hours worked. These should be collected by you and submitted with your application. Volunteering hours count as well as long as they are supervised and can be verified in a letter. Parish ministry hours don’t count. Hours must be counted AFTER the completion of the 4th unit of CPE.


Q16: Do I need to send my application in duplicate?

A:No, one single sided copy is all that is required. Please do not send it with plastic sleeves, folders, binders, clips, paperclips or staples.


Q17: Do my transcripts need to be in a sealed envelope?

A:One set of original official transcripts ARE required, but they do not need to be in a sealed envelope. A second set of transcripts is not needed.


Q18: Can I send photocopies of my transcripts?

A:No. One set of official transcripts is required.


Q19: Can I send photocopies of my letter of endorsement/support?

A:No. These must be originals and must be sent directly to the BCCI® office by your recognized faith group.


Q20: Do my recommendation letters need to be sent directly to BCCI®?

A:No. The recommendation letters should be sent to you, and you should send them to BCCI® with your application. Please make sure the letters are signed. The only document that must be sent directly to BCCI® is the letter of endorsement/support from your faith group.


Q21: How do I obtain a current letter of endorsement/support?

A:Contact your faith group. Ask them to send a letter endorsing/supporting your work as a chaplain directly to the BCCI® office:
BCCI®, 2800 W. Higgins Rd. Suite 295, Hoffman Estates, IL 60169


Q22: Does the letter have to be addressed to someone specific?

A:No. The letter can simply be addressed to BCCI®.


Q23: What if my faith group does not have a Religious Endorsing Body?

A:Contact your faith group’s national office to ask who the official endorser for your faith group is. If your faith group does not have a national office, contact your local church, synagogue, rabbinical school or temple to find out the procedures.


Q24: How long will it take to review my application?

A: 20 business days.


Q25: How long after submitting my application can I get an interview?

A: After your application is reviewed and determined complete, you will be e-mailed an interview schedule to select your desired geographical area and date range. (See Interview Schedule & Application Deadlines map.)


Q26: Can I request a specific site, date or time for my interview?

A: No. You cannot request a specific town, site, date or time. You can only request a geographical area or timeframe from those listed on the Interview Schedule & Application Deadlines map. However, committees do their best to schedule interviews at locations, dates and times that are as convenient as possible to the candidates, as well as the volunteer committee members. You will be contacted by the committee chair with the interview specifics three to four weeks before the selected timeframe.


Q27: Do you have to reside within the region to request that your interview be scheduled there?

A: No. You may travel anywhere you wish, at your own cost. (See Interview Schedule & Application Deadlines map .)


Q28: Do I get reimbursed for travel, lodging and other expenses incurred to interview for certification?

A: No. Applicants must pay their own expenses.


Q29: Can I submit an equivalency with my application?

A: Yes. Equivalency forms can be submitted with your application. However, we recommend sending in an equivalency prior to submitting the application. An equivalency takes an additional amount of time to review, and your application will not be reviewed unless the equivalency is granted.


Q30: If I submit an application and an equivalency at the same time, does that mean I’ve met the deadline?

A: No. Your equivalencies must be reviewed and accepted before your application is considered complete.


Q31: How long will it take for my equivalency form to be reviewed and approved?

A: It may take 30 to 180 days (four weeks to six months).


Q32: If I have completed an interview and I am recommended for certification, am I certified?

A: No. The recommendation must be first approved by the Commission on Certification and then ratified by the board of directors.


Q33: When will I receive my certificate?

A: During the next annual conference, or it will be mailed afterward if you cannot be present. However, you will receive a congratulatory letter verifying your certification after approval of the Commission on Certification and then ratification by the board of directors. Typically, board ratification occurs within 2 months after the interview.


Q34: When applying for a subsequent appearance do I have to submit a complete application?

A: No. Please follow the checklist that you received with your subsequent appearance application.


Q35: What if I am already certified by another chaplaincy organization?

A: There is a separate application for those who are already certified by:
  • National Association of Jewish Chaplains (NAJC) as a board certified chaplain
  • National Association of Veterans Affairs Chaplains (NAVAC) as a board certified chaplain
  • Canadian Association for Spiritual Care (CASC) as a supervisor or specialist
  • Association for Clinical Pastoral Education (ACPE) as a supervisor or associate supervisor
  • National Association of Catholic Chaplains (NACC) as a board certified chaplain, supervisor or associate supervisor


Please complete the Board Certified Chaplain Organizational Partner application. If you do not meet the above criteria, you must apply for BCCI® certification as a Regular Applicant. Both application forms can be found in the Applications and Forms section of the BCCI® Web site.






About education, degrees, training and schools


Q36: Do I need to take a special course or seminar before I apply for BCCI® certification?

A:No. The only requirements for certification are stated above in Q3. APC offers an informational webinar as helpful resource (see BCCI® Resources page). This webinar is not required for certification. Other entities may offer preparatory information and education. Such courses are neither required for certification nor endorsed by APC.

Q37: Do I need to have a master of divinity (MDiv) degree to apply?

A:No. You can also have any other master’s-level theological degree, provided that it is from a a school accredited by a member of the Council for Higher Education Accreditation (CHEA) and meets the 72 graduate semester hour credit requirement. However, if your degree doesn’t meet our education standards, you must submit a Graduate Education Equivalency Worksheet with your application. All equivalency worksheets must be reviewed and approved before your interview can be scheduled.

Q38: What course work meets the education standards for certification?

A:If applying for BCC, you need a minimum of 72 semester credits (category 1 and 2); ACC requires a minimum of 48 semester credits (category 1 only).  Whether applying for BCC or ACC, you need to have 24 semester credits in items 1.1 through 1.4 alone. The rest of your course work hours can be earned from 1.5 to 1.13. See list below.

Graduate Education Category 1(minimum of 48 semester credits with at least 24 semester credits in 1.1 through 1.4). Graduate courses completed in theological, religious, spiritual studies and studies in chaplaincy, religious or spiritual care, counseling and practice:
1.1    History of the faith.
1.2    Teaching and tenets of the faith.
1.3    Sacred texts.
1.4    Moral tenets or faith-based ethics.
1.5    World religions.
1.6    Ethnic and cultural diversity.
1.7    Chaplaincy, religious or spiritual care of persons.
1.8    Practice of religious or spiritual counseling.
1.9    Practice of communication.
1.10    Religious or spiritual education.
1.11    Ethics of professional practice.
1.12    Religious or spiritual leadership in organizations including:
     a.    Leadership in a local faith community (e.g. church, synagogue, temple, mosque, intentional spiritual communal living).

     b.    Spiritual care of institutions including education, consultation and employee development in the areas of organizational mission, vision and values, spiritual dimension of workplace environments, and spiritual dimensions of service.
     c.    Spiritual dimensions of lay or “secular” leadership.
1.13    Faith-based internships supervised by master or doctorate prepared faith-based supervisors.

Graduate Education Category 2(maximum of 24 semester credits). Graduate courses from Category 1 (above) or a graduate level study or degree program appropriate to chaplaincy or supervisory clinical pastoral education (e.g. education, counseling, etc.)
2.1 Courses from a complimentary degree program.

Q39: What if my theological degree does not meet the 72 graduate semester hour credit requirements?

A:You must submit a Theological Education Equivalency Form with your application or you can enroll in CHEA accredited institution to take additional graduate level theological coursework to reach 72 semester credit hours. Equivalency worksheets must be reviewed and approved before your interview can be scheduled.


Q40: How can I tell whether a course is from an accredited college or university?

A:Go to the Council for Higher Education Accreditation (CHEA) Web site, www.chea.org. Click on “directories” and then “approved institutions” to look up accredited schools by name or state.


Q41: If I got my degree from a school not approved by CHEA, may I still apply?

A:Yes, but you must submit a Theological Equivalency Form with your application.


Q42: Are online degrees acceptable for certification?

A: An online degree is acceptable if the school is accredited by the Council for Higher Education Accreditation (CHEA). Go to the CHEA Web site, www.chea.org. Click on “directories” and then “approved institutions” to look up accredited schools by name or state.


Q43: I do not have a bachelor’s degree, but I completed training for becoming a deacon. Would this training count for a bachelor’s degree?

A:No.


Q44: I have a degree from a foreign country. How can I verify that it meets the requirements for a bachelor’s degree or master’s degree in the United States?

A: If you have a bachelor’s degree from a foreign country but a master’s degree from a CHEA-accredited school that meets our education requirements, no further documentation is needed. However, if both your bachelor’s and master’s degree are from a foreign country, OR your master’s degree alone is from a foreign country, you must contact a professional educational credential evaluation agency that is a member of the National Association of Credential Evaluation Services (www.NACES.org), such as Educational Credential Evaluators (www.ECE.org) or World Education Services (www.WES.org). They will provide you with a report on your foreign degree(s) that needs to be submitted with the Theological Equivalency Form and other required documents to BCCI® for review and approval. Please note the detailed instructions on pages 1 and 2 of the form.


Q45: I have many years of experience in ministry, and have taught theology or religion in schools. Does this give me the equivalency of a theological degree?

A: We may grant up to 15 semester credit hours for professional experience. Please refer to education equivalency worksheet (section 7) for more details and instructions.


Q46: What is Clinical Pastoral Education (CPE)?

A: Clinical Pastoral Education is interfaith professional education for ministry. CPE is to chaplains what residency is to doctors. It brings theological students and ministers of all faiths into supervised encounter with persons in crisis. Out of an intense involvement with persons in need, and the feedback from peers and teachers, students develop new awareness of themselves as persons and of the needs of those to whom they minister. They develop professional skills and function as part of an interdisciplinary team.


Q47: Can I use units of CPE from a College of Pastoral Supervision and Psychotherapy (CPSP) accredited institution?

A: You can submit a CPE Equivalency Form for ONE unit of CPSP CPE. One unit might be accepted upon review of your CPE equivalency form. The other three CPE units must come from institutions that are accredited by the Association for Clinical Pastoral Education (ACPE), the National Association of Catholic Chaplains (NACC) or the Canadian Association for Spiritual Care (CASC). Like APC/BCCI®, these organizations adhere to the Common Standards for Professional Chaplaincy.


Q48: I have taken a program in spiritual direction. Would this course be equal to a unit of CPE?

A: No.


Q49: Can I get CPE credit for previous work/ministry experience?

A: No.


Q50: Can I get academic credit for CPE?

A: Only one (1) unit of properly accredited CPE may be used for both academic credit and the CPE requirements for certification at the same time.


Q51: If I have five units of CPE, what units should I submit?

A: You must submit evaluations for the most recently completed CPE units.


Q52: If I don’t have my evaluations from CPE, may I still be certified?

A: Yes! For the first three of your four units, you are now required to only provide the certificate of completion from your CPE center. For the fourth unit, you are required to provide the supervisor and self evaluations. If a chaplain is missing the CPE supervisor evaluation and/or the student self-evaluation for the last unit, he/she can submit a written recollection. The form for the process can be found on our website under BCCI® certification and then the Equivalency tab. Basically, the process asks a candidate to verify the efforts made to secure the evaluations and if unsuccessful to write a short essay on what they recall from the CPE unit in terms of evaluation.




About reinstatement of certification


Q53: What must I do if I have let my certification lapse?

A:Send a letter of request to the BCCI® office, including all current contact information, requesting reinstatement of your certification. The BCCI® office will tell you what next steps are required after reviewing your certification records.